iStaffly is the AI-native applicant tracking system built for staffing agencies that refuse to operate like everyone else. One place for sourcing, submissions, interviews, offers, onboarding and the numbers behind them.
Built for US staffing and recruiting teams: IT, Non-IT and Healthcare. Owners, directors, managers and recruiters each get the view they need.
Matched to open requirements
Illustrative scores on sample data.
- Profile added from a resume upload
Recruit faster
AI-powered candidate search, resume intelligence and streamlined recruitment workflows.
Manage smarter
Clients, jobs, candidates, teams and operations in one unified platform.
Grow with clarity
Real-time dashboards, KPI tracking, recognition and business insights for every level of your agency.
Try the product
See Your Entire Recruitment Workflow in Action
From the first candidate interaction to the first day on the job, see how iStaffly connects your recruiting process. Click around. It all works in your browser.
Recruitment pipeline · click a stage, open a candidate, move them forward
Cloud Security Engineer · Brightline Partners · owner: You
Activity timeline
- Round 2 scheduled
- Round 1 completed
How it works
Every Stage Connected. Every Opportunity Visible.
One candidate record follows a person from the first resume to redeployment. Scroll through the stages, or click one to jump to it.
Sourced
Get the right people into your database and keep them easy to find again.
What gets captured
- Contact details and resume
- Skills and work history from the resume
- Source and owner
- Duplicate check on phone and email
Next action
Match them to an open requirement and submit.
Sample activity
Imported from a spreadsheet. 2 of 10 rows flagged as duplicates and skipped.
Submitted
Put a candidate in front of a client, with guard rails so nobody submits the same person twice.
What gets captured
- Job, client and your recruiter note
- Submission status: submitted, client reviewing, shortlisted
- Duplicate-submission warning for the same client
- Who owns the candidate, and until when
Next action
Follow up with the client if you have no response in a couple of days.
Sample activity
Warning shown: this candidate was already submitted to this client.
Interview
Schedule, track and learn from every round, without losing the thread in email.
What gets captured
- Interview requested, accepted and completed
- Round, date, time and time zone
- Notes from each round
- Link back to the submission
Next action
Collect feedback from the client and decide whether to move to offer.
Sample activity
Round 2 scheduled. Calendar shows the interview in every time zone you work in.
Offer
Keep every offer visible, so none of them sits unanswered.
What gets captured
- Offer status: pending, sent, accepted or declined
- Who is waiting on whom
- Days since the offer went out
- History of every offer on the candidate record
Next action
Confirm acceptance and set a tentative start date.
Sample activity
Offer sent 3 days ago. Flagged in Who to Chase if there is no answer.
Placement
Turn an accepted offer into a placement the whole agency can see.
What gets captured
- Accepted by both client and candidate
- Tentative start date
- Placement type, contract or direct hire
- Onboarding initiated
Next action
Begin onboarding before the start date.
Sample activity
Placement created. It rolls up to your team and director dashboards.
Onboarding
Get everything finished before day one, with one place to see what is still open.
What gets captured
- Onboarding checklist and progress
- Pending items across all new starts
- Start date and client
- A pending queue across all new starts
Next action
Clear the pending items before the start date.
Sample activity
3 of 4 onboarding steps complete. One document still outstanding.
Start
Watch the first weeks closely, because most fall-off happens early.
What gets captured
- Actual start date
- All starts across the agency
- Candidates at risk in the first 30 days
- Revenue attached to the assignment
Next action
Schedule a 30-day check-in.
Sample activity
Day 3 on assignment. Check-in reminder set for day 30.
Completed / Redeployment
When an assignment ends, the candidate becomes your next placement instead of a lost contact.
What gets captured
- Assignment end date
- Redeploy list for recently completed candidates
- Full history, kept on one timeline
- Notes and activity from the assignment
Next action
Match them to the next requirement.
Sample activity
Assignment complete. Shown on the redeploy list so someone follows up.
Features
Built around how staffing teams actually work.
Every preview below is a recreation of a real iStaffly screen. Click through them.
Candidate intelligence
Find anyone. Act without leaving the keyboard.
One search bar covers candidates, jobs, clients and notes. Type a name, use a prefix like c: or j:, or press / to run a command. Before you act, iStaffly checks for duplicate submissions, who owns the candidate and which clients are safe to contact. Nothing runs until you confirm.
Candidates
Actions · Nadia Collins
EscChecks before you act
Bulk import
Import a whole spreadsheet without creating duplicates.
Drop in a CSV or Excel file and see every row sorted before anything is added: ready, duplicate in your database, duplicate inside the file, or invalid. Duplicates are skipped and never overwritten.
See it with your own workflow →Add many candidates from a spreadsheet of contact details. No resumes needed.
Only the Ready rows are imported. Duplicates are skipped and never overwritten. Phone numbers typed without a + are read as +1.
| Row | Candidate | Status | Details |
|---|---|---|---|
| 2 | Grace Lindholm · +1 602 555 0110 | Ready to import | Ready to import. |
| 3 | Omar Haddad · +1 312 555 0147 | Ready to import | Ready to import. |
| 4 | Chloe Barnett · +1 303 555 0182 | Duplicate in database | A candidate with the same phone and email already exists. |
| 5 | Ravi Menon · +1 214 555 0129 | Ready to import | Ready to import. |
| 6 | Ravi Menon · +1 214 555 0129 | Duplicate inside the file | Same phone and email as row 5 in this file. |
| 7 | Isla Whitaker · 555-0170 | Invalid | Phone number is too short. |
| 8 | Marcus Doyle · +1 404 555 0193 | Ready to import | Ready to import. |
| 9 | Tessa Quinn · +1 206 555 0156 | Duplicate in database | A candidate with the same phone and email already exists. |
| 10 | Yusuf Karim · +1 713 555 0164 | Ready to import | Ready to import. |
| 11 | Amelia Voss · +1 919 555 0138 | Ready to import | Ready to import. |
REQ-2041HotREQ-2057OpenREQ-2063Open
REQ-2041 · Atlas Systems
Owner: YouCandidates on this client
Change an owner above. It only updates this preview.
Jobs and requirements
Every requirement has an owner, a client and a pipeline.
See open requirements with their client, location and type, who owns each one, and which candidates are working toward it. Change an owner in a click and the work follows.
See it with your own workflow →Performance and KPI tracking
Know how the whole agency is doing, right now.
Mission Control rolls submissions, interviews, placements, starts and offers up by company, division and director. A heatmap shows where the activity is, and the funnel shows where candidates drop out. Pick a range and everything updates.
See it with your own workflow →Real-time pulse of your staffing organization. This year.
Activity heatmap · submissions by day
Company funnel
Biggest drop-off: Interview → Offer (71%)
Revenue and clients
See who earned it, who paid for it, and what is left.
Contract starts, direct hire, projected and lost revenue sit next to revenue by client and a profit and loss summary, so owners stop waiting for month-end reports.
See it with your own workflow →Revenue by client
Accountability
Coach with facts, not hunches.
Gap Analysis shows where each recruiter's day went and every stretch with no activity in iStaffly. Managers get talking points for the 1:1, and recruiters can add the reason for a gap. Visibility is limited to the person and the managers above them.
See it with your own workflow →Where each person's day went, and every stretch with no activity in iStaffly.
No explanation yet. The person is asked to add one.
Talking points for the 1:1
- 8:52 AM to 9:30 AM (38m): no explanation yet.
- 10:50 AM to 11:46 AM (56m): no explanation yet.
- 12:25 PM to 1:30 PM (1h 5m): no explanation yet.
- 38 actions in 1h 23m active, about 27.5 per active hour.
AI-assisted recruiting
AI that helps with the work, and stays under your control.
These assistants are built into the product and switched on per company. Smart Search turns your words into filters and never writes database queries, and actions wait for your confirmation before they run.
Candidate AI summary
A short, readable summary of a candidate and their submissions, ready to copy.
Saves the re-read before every call and every client update.
Resume Studio
Reformat a resume into a consistent template. The original file is never touched.
Every submission looks the same, and every fact stays as it was.
Job Description Studio
Draft a clear job description from rough requirements.
Start with a few lines and end with something you can share.
Top candidates for a job
Ranks your database against a requirement and shows title, skills and overall fit as separate badges.
You see why someone ranks where they do, not just a number.
Similar candidates
Find more people like the one who just worked out.
Useful when a client loves a profile and wants three more.
Submission intelligence
Context on a submission before you send it or chase it.
Keeps the next step obvious for every open submission.
Call, text and email from the record
Reach candidates and contacts without leaving the profile, and keep the history on the same timeline. Email can be drafted with AI.
Migration Center
A guided flow for bringing in records from the system you use today. Spreadsheet imports check for duplicates before anything is added.
Reports you can save
Build a report from the activity you care about, filter it by person, team or division, and save it to open again.
About us
Built for the People Who Make Hiring Happen.
iStaffly is built around the realities of staffing and recruiting, where candidate relationships, client expectations, open requirements, submissions and deadlines all need to work together.
It was created by people who have worked inside staffing agencies, in recruiting, business development, account management, delivery and operations. Every workflow, dashboard and feature follows how staffing teams actually work.
Why it exists
For decades, agencies have relied on software built for a different era. As the industry changed, many platforms only added more features, more menus and more complexity. Recruiters ended up navigating software instead of placing candidates, managers struggled to see performance gaps, and owners waited days for reports that should take seconds.
We believed there had to be a better way, so we built an operating system for the agency instead of another filing cabinet.
What we believe
- Speed instead of complexity
Recruiters should spend their day placing people, not hunting through menus.
- Clarity instead of clutter
Every role sees what it needs, and the number it is judged on, on one screen.
- Intelligence instead of manual work
AI helps with the repetitive parts, and a person stays in control of every action.
- Insight instead of static reports
Owners and managers see what is happening now, not what happened last month.
- Visibility across the whole lifecycle
From the first resume to redeployment, one record tells the story.
Who it is for
Staffing and recruiting agencies of every size, from a growing boutique to an enterprise organization, across IT, Non-IT and Healthcare.
Contact us
Let's Build Your Next Recruiting Advantage.
Tell us about your staffing business. We'll show you how iStaffly fits your workflow.
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